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Fonds consists of the following series: Records of Moderators, 1925-2018; Records of the General Secretary, 1944-2015; Records of Legal Counsel, 1911-2017; Personnel Office and Human Resources Department, 1946-2001; Records of Program Coordinator, Duty of Care and Incorporated Ministries, 1988-2011; Records of Program Coordinator, Communications, 2009-2013; Records of Program Coordinator, Committee Membership Services, 2006-2019; Records of Executive Minister, Theology and Leadership, 1912-2016; Records of Deputy Secretary, Regionalism and Personnel, 1979-1983; Records of Deputy Secretary, Theology and Faith Office, 1977-2001; Records of General Council Officer, Programs for Mission and Ministry, 2000-2015; Records of Executive Minister, Regional Relations, 2006-2014; Photographs, 1950-2015; and Audio-visual Materials, 1986-2009.

Virginia Coleman was General Secretary from 1994-2004.

Subseries consists of records of Virginia Coleman, 1983-2002.

Records may include those of Fred Naylor who was Acting General Secretary after the death of Howie Mills.

The Moderator is elected at each General Council and currently serves a term of three years. As the senior elected officer of the United Church, the Moderator is responsible for giving leadership in spiritual matters, presiding at meetings of the General Council, its executive and sub-executive; serving as the primary spokesperson and representative for the United Church and is automatically a member of all committees established by the General Council and of the permanent committees of the Executive of the General Council.

Series consists of the following subseries: Records of Aubrey S. Tuttle, 1971-1972; Records of George Dorey, 1954-1956; Records of Angus J. MacQueen, 1960; Records of Hugh McLeod, 1961-1962; Records of Ernest M. Howse, 1965-1966; Records of Wilfred C. Lockhart, 1966-1968; Records of Robert B. McClure, 1923-1976; Records of A.B.B. Moore, 1971-1972; Records of N. Bruce McLeod, 1972-1974; Records of Wilbur K. Howard, 1972-1977; Records of George M. Tuttle, 1934-1984; Records of Lois M. Wilson, 1979-1982; Records of Clarke MacDonald, 1982-1984; Records of Robert F. Smith, 1984-1986; Records of Anne Squire, 1986-1988; Records of Sang Chul Lee, 1988-1990; Records of Walter F. Farquharson, 1990-1992; Records of Stan McKay, 1992-1994; Records of Marion Best, 1988-1997; Records of William F. Phipps, 1997-2000; Records of Marion Pardy, 1981-2003; Records of Peter Short, 1995-2006; Records of David Giuliano, 2006-2009; Records of Mardi Tindal, 2009-2012; Records of Gary Paterson, 2012-2015; Records of Jordan Cantwell, 2015-2018.

The General Secretary of the General Council is the senior staff and administrative officer of the General Council, its executive and sub-executive. The General Council Executive is responsible for appointing a General Secretary of the General Council.

The General Secretary is tasked with assisting the Executive of the General Council in discharging its responsibilities. For the General Council, its executive and sub-executive, the General Secretary is responsible for preparing for meetings, preparing and circulating reports and arranging for implementation of the decisions.

Additional responsibilities include facilitating the work of the committees and commissions of the General Council; ruling on questions about the polity, procedures and practice of the United Church; preparing draft changes to The Manual for the General Council or its executive to consider; overseeing publication of The Manual; preparing the annual budget of the General Council for the Executive of the General Council to consider; having possession of the corporate seal and the documents and records of the General Council; serving as an automatic member of any committee established to direct planning or research; serving as a general liaison officer for the courts of the United Church; and performing other duties as assigned by the General Council.

The Secretaries of the General Council have been: T. Albert Moore, 1925-1936; Gordon A. Sisco, 1938- 1953; Ernest E. Long, 1954-1972; George Morrison, 1972-1975; Donald G. Ray, 1975-1983; Phillip A. Cline; 1983-1985; Irene Evans Parker (acting), 1985-1987; Howard M. Mills, 1988-1992; Randolph L. Naylor (acting), 1993-1994; Virginia Coleman, 1994-2003; James (Jim) Sinclair, 2003-2006; Nora Sanders 2006-present (as of 2017).

Series consists of the following subseries; Records of Gordon A. Sisco, 1944-1953; Records of Ernest E. Long, 1959-1978; Records of George Morrison, 1973-1975; Records of Donald G. Ray, 1966-1984; Phillip A. Cline, 1982-1987; Records of Irene Evans Parker, 1978-1987; Records of Howard Mills, 1984-2000; Records of Virginia Coleman, 1983-2002; Records of Jim Sinclair, 2001-2006; Records of Nora Sanders, 2003-2015.

The position of Program Coordinator, Duty of Care and Incorporated Ministries was first created in the Support to Local Ministries Unit in 2003. In 2010, the position was transferred to the Office of the Moderator and General Secretary. The Program Coordinator provides direction and support in relation to the church’s duty of care program and incorporated ministry policy. Primary focuses within the duty of care program are standards, compliance, accreditation, and related legislation. Providing support to regional councils to insure United Church incorporated ministries meet the requirements of the incorporated ministry policy is the other major work supported by this position.

Beverlea Oag has been the Program Coordinator, Duty of Care and Incorporated Ministries from 2010-present.

Series consists of records re administration standards, Appendix IV, Camping, Duty of Care, Outreach Ministry Standards, Scouts Canada and Section 429.

Program Coordinators, Communications have been Mary Margaret Jones, 2010; Anne Perry, 2012-2015; Paul Russell, 2016-2017. Ann Perry was also Program Coordinator, Office of the Moderator and General Secretary in 2009.

Series consists of records of Ann Perry, 2009-2013.

Diane Bosman was Program Coordinator, Committee Member Services from 2006-2019.

Series consists of records of Diane Bosman, 2005-2016.

Philip A. Cline was General Secretary from 1983-1985.

Subseries consists of records of Philip A. Cline, 1982-1987.

Nora Sanders was the General Secretary from 2006-2020.

Subseries consists of records of Nora Sanders, 2003-2015.

The Legal/Judicial Counsel position under the General Council, and then Office of the Moderator and General Secretary was created in 1996 with the hiring of Cynthia Gunn. Legal/Judicial Counsel staff persons have been Cynthia Gunn (1996-2022); Kathy McDonald (1998-2021) and Legal Assistant Alison Jordan (1999-present). Katheryn McBey, Insurance + Property Officer under the Department of the Treasury (1986-1998) also offered legal advice.

Series consists of the following subseries: 1) Administration and Office Files, 1985-2015; 2) General Correspondence, 1984-2014; 3) Case Files, 1911-2016 ; 4) 333 and 363 Reviews, 1999-2012; 5) Property Files, 1999-2012; 6) Corporation Files, 1967-2017; 7) Alternative Dispute and Conflict Resolution Training, 1996-2013, 8) Records relating to Residential schools' settlement and the Residential School Steering Committee, 1891-2009.

James (Jim) Sinclair was General Secretary from 2003-2006.

Subseries consists of records of Jim Sinclair, 1996-2006.

Irene Evans Parker was Acting General Secretary from 1985-1987.

Subseries consists of records of Irene Evans Parker, 1978-1987.

Howard Mills was General Secretary from 1988-1993.

Subseries consists of records of Howard Mills, 1984-2000.

Gordon A. Sisco was General Secretary from 1938-1953.

Subseries consists of records of Gordon A. Sisco, 1944-1953.

George Morrison was General Secretary from 1973-1975.

Subseries consists of records of George Morrison, 1973-1975.